We are looking for an Administration Assistant to join us on our journey toward zero-emission shipping!

What you will do:  

• Provide administrative support to management and team members.
• Handle incoming calls, emails, and correspondence in a professional manner.
• Maintain and organize office info screen.
• Schedule meetings, appointments and travel arrangements.
• Order and manage office supplies and ensure proper inventory levels.
• Coordinate internal and external meetings
• Liaise with vendors, service providers, and building management to ensure smooth office operations.
• Support HR and finance processes, such as expense reporting, onboarding and offboarding.
• Provide basic IT support, including setting up workstations, assisting with hardware and software issues and coordinating with IT department.
• Support Marketing on bookings, orderings and other administrative tasks.
• Assist with company events, team activities, and other administrative projects as assigned.

Our requirements:

• Eligible to work and live in Finland (Vaasa).
• Strong organizational  and time management skills with high attention to detail and sense of urgency in dealing with tasks.
• Excellence in team working and communication in multicultural environments.
• Fluency in Finnish, Swedish and English language, written and spoken.
• Communication Skills – clear verbal and written communication with staff, clients, and management.
• 1–3 years of experience in administrative support or office coordination, preferably in an international setting.
• Proactive and service-minded attitude with a problem-solving approach.
• Relevant educational background in administration, or related field; equivalent practical experience is also valued.
• Basic understanding of HR and finance procedures (e.g. expense claims, onboarding).

What we offer:

• Hybrid working solutions and flexible work hours
• Competitive salary
• Culture and sports benefits (Epassi)
• Extensive lunch benefits
• Diverse working environment
• Meaningful, hands-on role where your participation is seen
• Central office location in the heart of Vaasa

Does this sound like a good fit for you?

Apply for the position via the form, please apply latest by 23.11.2025. For more information, please contact HR Manager Nella Niskanen, nella.niskanen@wetech.fi, +358 50 366 6067.

We look forward to hearing from you!